School Board Minutes

Red Rock Central District 2884

Thursday, November 17, 2016

The regular monthly meeting of the Board of Education, District No. 2884 was held in the Board Room in Lamberton on Thursday, November 17, 2016. Members present were: Clarke, Hansen, Kelsey, Rasmussen, Rogotzke, and Stavnes. Bierl was absent. Others in attendance: Superintendent Olson, Principal Goetstouwers, Nathan Kinner, Doreen Kronback and Alex Pankonin.

Chairman Rogotzke called the meeting to order at 5:00 p.m.

The Pledge of Allegiance was recited.

Upon motion of Kelsey, seconded by Hansen, and unanimously carried to approve the Agenda, October 18, 2016, Board Minutes and Treasurer’s report as presented.

Nathan Kinner of Kinner and Company Ltd. presented the audit report and answered questions concerning the report for the 2015 – 2016 school year audit ending June 30, 2016.

Board agreed that two Superintendents be allowed to be on the MSHSL Board. Superintendent Olson voted in favor of that along with MSHSL Representative Chad Stavnes.

Principal Goetstouwers presented the following 5-12 Leadership Report: K-12 Veteran’s Day Program was held Thursday, November 10, the speaker was 2001 RRC graduate Justin Guggisberg and two current students; Parent-Teacher Conferences held Thursday, November 10, 4:00- 9:00 p.m., attendance was roughly 70% for grades 5 – 12, Book Fair held in Library, sales were down a little, Whopper Feed raised $1,100; Sports update, Football #2 seed lost to #3 seed MCC who advanced to State, Volleyball #5 lost to #4 WWG; Football team is going to Viking Stadium to attend playoffs, anonymously donated funds are paying expenses; Choir travels December 10, to St. Cloud State to sing the National Anthem at the hockey game; FFA update, Corn Drive, 26 individuals donated with over $2,000.00 raised, Fruit Sales ended yesterday, Current membership roster is 42 members, National FFA Convention was attended by 5 individuals, had first radio interview while at National Convention, Fish and Wildlife team compete on November 20; Musical “State Fair” had a strong performance; Speech update, six to twelve students are interested in Speech Program, WWG would like to pair in program, with practice in Walnut Grove, and ACT Testing update, the state will cover the cost this year for students taking the tests.

Superintendent Olson presented the following Elementary Report: The Fall Festival (Halloween Party) was held in the gym with many parents helping; Book Fair mainly for elementary students was attended by older student parents also; Parent Teacher Conferences attendance was very good, conferences are scheduled, and today a pair of actors presented “The Christmas Carol” with Pre-K - 6 attending, included grades 7 & 8 too, very good program.

Superintendent’s Report: Roof Bids are coming in with two options, cutting out the bad spots and re-foaming and putting in a layer of protective material over the top again and doing same but adding another 1 ½ inches of foam before recoating, will meet with another company that will do a similar roof to what has been done in the past; School Break-in is currently still under

November 17, 2016 – Page 2

investigation, cannot say too much more; Anyone interested in getting on the Region Committee as a School Board Rep, Bill Rogotzke volunteered; J-O Volleyball program has put

together a plan to have a Board of Directors and set guidelines on participation etc., all girls may participate; More interest has been shown in the Jeffers gym; Waiting on bid for asbestos

removal of the Jeffers building, may only need to be concerned with old middle part if south part is left as is, removal person does not think there is a lot to remove in the old part; Waiting on the plumbers to get the water hooked up and had a meeting with the Clergy about current policy of practice on Wednesday, no changes will be made, there was good discussion.

Upon motion of Clarke, seconded by Hansen and unanimously carried, to approve all claims for payment in the amount of $114,664.75. Receipts were $741,360.90.

Upon motion of Hansen, seconded by Rasmussen and unanimously carried, to accept the 2015 -2016 School Year Audit as presented.

Upon motion of Clarke, seconded by Stavnes, to acknowledge that each year Red Rock Central receives E-rate (federal) funding in order to help cover the cost of our students having access to the internet in both buildings. In receiving these funds we, as a District (and all U.S. public schools) agree to protect our students from “harmful Internet content” as defined by the Federal Government via a law named the “Children’s Internet Protection Act”. RRC does filter out harmful Internet content via our agreement with our access provider which is Trillion and the Southwest/West Central Service Coop. in Marshall. With Board agreement we consider this agenda item does cover Public Notice and we’ll conduct this meeting yearly at this time. A copy of the posting of this agenda to give the public advanced notice that they may contribute to the discussion of the Internet Access Use Policy and ask questions, the agenda itself and minutes of this meeting will be kept on hand for five (5) years in order to verify that we did discuss this at a public meeting. A copy of the posting, the agenda and minutes will be sent to SW/WC Service Coop. for their records as well. The addition of the word/term Password to our policy will meet all the necessary guidelines set out by the federal government under the CIPA and the use of receiving e-rate monies. Roll call vote was taken. Voting yes: Rogotzke, Kelsey, Clarke, Stavnes, Hansen and Rasmussen. Voting no: None. Members Absent: Bierl. Motion carried 6 – 0.

RESOLUTION CANVASSING RETURNS

OF VOTES OF SCHOOL DISTRICT GENERAL ELECTION

BE IT RESOLVED by the School Board of Independent School District No. 2884 as

follows:

It is hereby found, determined, and declared that the general election of the voters of the district held on November 8, 2016, was in all respects duly and legally called and held.

The ballot count is as follows: Precinct 1 – four year term – Chad Stavnes 501 votes 8 write-in votes; Precinct 2 – four year term – Craig Myers – 33 write in votes, Brett Baumann – 29 write-in votes, 49 additional write-in votes; Precinct 3 – four year term – Alex Pankonin – 506 votes, 4 write-in votes; At large – four year term – Ron Kelsey – 961 votes, Bruce Grant – 686 votes, 21 write-in votes.

November 17, 2016 – Page 3

Newly elected Board Members Chad Stavnes, Craig Myers, Alex Pankonin and Ronald Kelsey will take office as soon as possible after January 1, 2017.

The school district clerk is hereby authorized to certify the results of the election to the county auditor of each county in which the school district is located in whole or in part.

Upon roll call vote being taken thereon the following voted in favor thereof: Rogotzke, Kelsey, Clarke, Stavnes, Hansen and Rasmussen.

And the following voted against the same: None

Member Absent: Bierl.

Whereupon said resolution having received the affirmative votes of two-thirds of the members was declared duly passed adopted.

Tentative Hire of Community Education Directors and help with ECFE Program was discussed. No action taken at this time.

Upon motion of Clarke, seconded by Kelsey, and unanimously carried, to approve a new contract with Superintendent Olson effective July 1, 2017 for the years 2017 – 2019.

Other items discussed: FCCLA Funds, what happens to them, will remain in the account as they are currently and a question about the Seniority List.

Upon motion of Clarke, seconded by Kelsey and unanimously carried, the meeting was adjourned at 6:35 p.m.

The next monthly meeting will be Monday, December 19, 2016 at 5:00 p.m., with the Truth and Taxation Meeting at 6:00 p.m.

________________________ __________________________

Alan J. Clarke, Clerk Doreen Kronback, Reporter