School Board Minutes

Red Rock Central District No. 2884

Monday, November 17, 2014

The regular monthly meeting of the Board of Education, District No, 2884 was held in the Board Room in Lamberton on Monday, November 20, 2014. Members present were: Bierl, Clarke, Erickson, Kelsey, Rasmussen, Rogotzke, and Stavnes. Others in attendance: Superintendent Olson, Denise Clarke, Doreen Kronback, Joe Dietl and John Hansen.

Chairman Rogotzke called the meeting to order at 5:30 p.m.

The Pledge of Allegiance was recited.

Upon motion of Clarke, seconded by Kelsey and unanimously carried to approve the Agenda, October 20, 2014 and November 7, 2014 Board Minutes and Treasurer’s Report as presented.

Kelsey reported that $154,639.16 has been received for the Auditorium Project, after the lighting, and sound projects and the drama mat there is still $49,885.54 left for future improvements. The Advisory Committee, lighting and sound specialist will be consulted for any additional improvements in the lighting and sound areas. Funds will be reserved for the floor project. Thank you cards will be sent next week.

Lead Teacher Deb Altermatt’s report was distributed to the board: Grandparents Day was fun for the students, program was a great collection of songs with Mrs. Fasher and Mr. Van Massdam doing a great job with the children; Conference attendance was 85%; Book Fair has taken in $2869.91 not including on line purchases, books collection was $203.58, dollars available to spend for our library $1715.48 and Mrs. Petersen has spent $1184.47 for our library with $531 left to spend on scholastic books and the Warehouse Sale in the Spring; Veteran Day Program was held including the Lamberton Legion Auxiliary, songs for all, for the students and the student council read “What is Veteran Day”; Prior to Veteran Days the students filled out stars with family service members on them for the “Wall of Honor”; The list of Everyday Leaders, those whose actions inspire others to do their best for the month of October are: Preschool – Dawson Mariner, Kindergarten – Grant Kronback and Morgan Hubert, First Grade – Jake Erickson and Nathan Cowan, Second Grade – Mia Scheffler, Third Grade – Ella Erickson and Eva Redman, Fourth Grade – Rachel Holman and Delaine Willhite; Student teachers doing various amounts of practical experiences for college were: Joy Younkin, Special Education – Courtney Smitt, Paula Paplow, Kindergarten – Paige Brown, Mary Hewitt, Kindergarten and Nadene, Moll First Grade - Karleyn Deprez and Karla Sorenson, First Grade – Kately Markl; Student Council sold 73 Weather Guide Calendars for a total of $1362.05, Freshwater Society receives $657.00 and RRC Elementary $705.05, calendar sales have increased each year since 2012; New group of Student Council members continue to read a message each day about being an Everyday Leader and the Student Council has done many great things for the Elementary, they are to thanked for all their hard work along with their advisors.

Principal Goetstouwers report was distributed to the board: Fall High School concert went well; Musical was a great success, were able to fully realize the new lights and sound and there were

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many people involved to complete this in a short time; FFA Corn Drive had letters for donors explaining what the money goes towards that included the donor’s name and allowed the farmer to list the amount of bushels donated; Received $1500.00 from SW PIC Grant, funds to be used for College and Career Exploration, Counsel Rachel Karnitz and staff have suggested that the funds be used to host a Career Fair at RRC next Spring with college representatives and business presenters; Parent-Teacher Conferences attendance overall the same numbers, smaller lines but steadier throughout the night than last year; Veteran’s Day Program was streamed live on the High School Cube; 10^th Graders took PLAN test, a graduation requirement; 8^th graders took EXPLORE test, graduation requirement and Lyceum VJ Smith “Richest Man in Town” for grades 5-12 coming up Friday, December 5 at 10:00 am.

Superintendent Olson reported the following: Met with Westbrook-Walnut Grove to discuss pairing of Softball, WWG has 9 girls interested, these numbers will bump the team into a higher Class, MSHSL may give a 2 year reprieve from this happening with 2 schools helping one another, and Girls Basketball was discussed for the future; The audit is not complete, the Auditor is filing a Compliance paper. It may be ready for the December meeting.

Upon motion of Clark, seconded by Kelsey and unanimously carried, to approve all the claims for payment in the amount of $136,248.24. Receipts were $483,793.33 and investments of $985,939.70.

The Football Activities Fund paid for the plugging and seeding of the Football Field. Extra Fund Raisers were held for this project.

Upon motion of Rasmussen, seconded by Kelsey to adopt the Gift Ban Policy and disseminate the information to staff members with explanation. Those voting in favor were: Bierl, Clarke, Erickson, Kelsey, Rasmussen, Rogotzke and Stavnes. Those voting no: None. Motion carried.

Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District No, 2884, State of Minnesota and was duly held in said school district o November 17, 2014 at 5:30 o’clock p.m. for the purpose, in part, of authorizing a permanent fund transfer of money.

Member Clarke moved the adoption of the following Resolution:

RESOLUTION AUTHORIZING THE FUND TRANSFER OF $43,600 FROM THE DISTRICT’S UNRESERVED FUND (01) TO THE FOOD SERVICE FUND (02). THIS FUND TRANSFER IS NOT TO DIMINISH INSTRUCTIONAL OPPORTUNITIES FOR STUDENTS.

NOW THEREFORE, BE IT RESOLVED by the School board of Independent School District No. 2884, State of Minnesota, as follows:

1. The Board hereby determines the amount of $42,600 shall be transferred from the District’s Unassigned fund (01) to its Food Service fund (02).

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2. The Board hereby affirms that said transfer will not diminish instructional opportunities for students.

The motion for the adoption of the foregoing resolution was duly seconded by Stavnes. On a roll call vote, the following voted in favor: Rogotzke, Kelsey, Clarke, Stavnes, Erickson, Bierl and Rasmussen.

And the following voted against: None.

Whereupon said resolution was declared duly passed and adopted.

Other discussion included the following: Superintendent evaluations to be discussed at December meeting; Location of students within the RRC district; Possibility of RRC Daycare, need information on how it will affect Preschool Program, and logistics of staff/student ratio and space requirements; School Board Convention January 13-16, 2015.

Upon motion of Kelsey, seconded by Stavnes and unanimously to adjourn at 6:00 p.m.

The next regular monthly meeting will held December 15, 2014 at 5:00 p.m. Truth and Taxation meeting at 6:00 p.m.

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Alan J. Clarke, Clerk Doreen Kronback, Reporter