School Board Minutes

Red Rock Central District No. 2884

Monday, November 10, 2008

 

The regular monthly meeting of the Board of Education, District No. 2884, was held in the elementary school library in Jeffers on Monday, November 10, 2008.  Members present were: Clarke, Derickson, Moldan, Myers, Rogotzke, and Westerman.  Kelsey was absent.  Superintendent Brennan, Dave Nester, Joe Dietl, and Denise Clarke were also in attendance.

 

Chairman Derickson called the meeting to order at 7:31 p.m.

 

The Pledge of Allegiance was recited.

 

Upon motion of Rogotzke, seconded by Westerman and unanimously carried, to approve the agenda as amended, the minutes of the October 20, 2008 meeting, and the treasurer’s report.

 

Dave Nester, of Nester and Nester, presented the audit report for the 2007-2008 school year, which shows an increase of the net balance of $96,454 over last year.  Upon motion of Clarke, seconded by Myers and unanimously carried, to approve the audit as presented.

 

Board Member Moldan reported that the next meeting of the Redwood County Collaberative will be held on November 19th at the Belview Learning Center.  He commented that attending the meeting would be a good opportunity for anyone interested in being on the Collaberative committee next year.

 

Lead Teacher Riley’s report was distributed to the Board.  Grandparent’s Day was October 24th.  A program with a patriotic theme was presented with the backdrop on the stage being a huge American flag made entirely of red, white, and blue traced hands of our students.  The students participated in an on-line K-6 presidential election.    November 3-6 was our annual Scholastic Book Fair.  Our school earned over $1,800 of free books to put in our library.  Parent-Teacher conferences were held on November 6th.  Tomorrow our students will be participating in a Veteran’s Day program.  On November 13th Jonathan Yuhas, the weatherman from KARE 11, will be at the Jeffers site for a presentation.  There will be a lyceum about character building on November 14th by a gentleman who calls himself the “Magic Guy”.  November 16-23 is American Education Week.  The theme is “Great Public Schools . . . A Basic Right and Our Responsibility.”  Integration Day is November 21st.  The 3rd and 4th grades will be hosting in Jeffers and the 1st and 2nd graders will be traveling to Walnut Grove.  We are beginning to examine different math series and will be making the choice as to which series best fits the Minnesota standards.  We have had 3 fire drills and 1 lockdown so far.  We will need 5 of each before the year is over.

 

Principal Olson’s report reads as follows:  The musical, “Bye, Bye Birdie”, will be presented this weekend.  Shows will be presented on Thursday and Friday evening and a Saturday matinee.  The lyceum “Trust Me” was well received.  This comes to us from Camfel Productions and was on what to do and be like.  Parent-Teacher conferences

 

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were held last Thursday.  This is always a good time for frank discussions between parents and teachers.  I think we had less parents – but we have less students, and on-

line grades may have something to do with this attendance as well.  We have some continuing plumbing problems in the school.  The pipes in the upstairs bathrooms are continuing to leak and we are patching now, and will have to dig a little deeper as time and money permits.  I will be attending a Law Conference on Friday with our law firm, Ratwik, Rozak, and Maloney.  The topics to be covered are of interest and importance.  The Seniors preliminary votes show that Denver and other parts of Colorado are the leading places to go.  We are trying to settle this earlier for the Seniors and also with the Junior class this year to give them time to raise money, etc.  I think settling the trip earlier is one point that was well taken from our survey.  The System Accountability meeting is scheduled for next Tuesday evening in Lamberton at 7:00.

 

Upon motion of Clarke, seconded by Moldan and unanimously carried, to pay claims in the amount of $82,390.75.  Receipts were $369,222.60.

 

Upon motion of Moldan and seconded by Rogotzke, to adopt the following resolution:

 

            BE IT RESOLVED by the School Board of Independent School District No. 2884 as follows:

 

            It is hereby found, determined, and declared that the general election of the voters of the district held on November 4, 2008, was in all respects duly and legally called and held.

 

            The ballot count is as follows:  Precinct 1 – four year term – Chad Stavnes - 495 votes, 9 write-in ballots; Precinct 2 – four year term – Norman Johnson - 529 votes, 10 write-in ballots; Precinct 3 – four year term – Paula R. Derickson - 486 votes, 11 write-in ballots; and At Large – four year term – Ronald Kelsey - 1485 votes, 43 write-in ballots.

 

            Newly elected Board Members Chad Stavnes, Norman Johnson, Paula R. Derickson, and Ronald Kelsey will take office as soon as possible after January 1, 2009.

 

            The school district clerk is hereby authorized to certify the results of the election to the county auditor of each county in which the school district is located in whole or in part.

 

            Upon roll call vote being taken thereon, the following voted in favor thereof:  Myers, Westerman, Moldan, Rogotzke, Clarke, and Derickson;

            And the following voted against the same:  None;

            Kelsey was absent.

            Whereupon said resolution, having received the affirmative votes of two-thirds of the members, was declared duly passed and adopted.

 

 

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Upon motion of Rogotzke, seconded by Westerman and unanimously carried, to adopt the following Board Policy:

 

PRESCRIPTION DRUG CO-PAYS

The Board of Education of the Red Rock Central School District will provide prescription drug co-pay difference for eligible employees.  Those employees who are eligible for the District’s health insurance but choose to remain on h/her spouse’s family health insurance and not with the District’s plan will be eligible to receive a co-pay drug benefit.  The co-pay benefit will be the fiscal difference between the family plan ($500 CMM) and that which the District’s plan would have allowed.  Thus, the eligible employee will receive the fiscal difference between h/her family’s drug co-pay and that which the district’s policy pays on its drug prescription co-pay for any specific prescription.

The Board of Education of the Red Rock Central School District will review and update this Policy, if necessary, every year about the same time the new health insurance rates become known.

 

Upon motion of Myers, seconded by Moldan and unanimously carried, to adopt the following Board Policy:

 

GROUP MEDICARE SUPPLEMENT INSURANCE

The Board of Education of the Red Rock Central School District will provide a possible option for retirees that qualified for health insurance during their employment years, either as a teacher or a twelve month employee, will have an opportunity to belong to a Medicare supplemental insurance as she/he becomes age sixty-five (65).  The District’s Medicare Supplemental Insurance is only available to former employees and dependents of former employees if the former employee or dependent is (1) eligible for and enrolled in Medicare (including Parts A, B, and D, as may be required by the terms of the supplemental coverage selected by the individual) and is (2) entitled under Minnesota law to continue indefinitely in employer-sponsored group health insurance.  For this purpose, a “dependent” has the same meaning as under the Employer’s group health plan for active employees, and a former employee may receive dependent coverage only if the employee received dependent coverage immediately before leaving employment.

Eligible Individuals shall pay 100% of the cost of coverage under the Medicare Supplement Insurance.  Individuals enrolled in this coverage will be responsible for paying premiums to the District at least two months prior to due date of regular payment.  The District will discontinue coverage if an Eligible Individual fails to pay the premium when due.  Premiums are subject to change on an annual basis.  In no event shall the District be responsible for the payment of any penalty or increased premiums as a result of an employee’s late enrollment in

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Medicare.  Eligible Individuals understand the District only assist retirees and or their dependents by making their monthly payments to Blue Cross Blue Shield. 

Notwithstanding the foregoing retiree and or dependents with ESRD (end-stage renal disease) may not be eligible for Medicare Supplemental Insurance during the first  30 months of the individual’s ESRD-based Medicare eligibility or entitlement, unless the individual was entitled due to age or disability on a primary basis at the time he/she becomes eligible fore ESRD-based Medicare.

The Red Rock Central School District nor its representative shall be considered an agent of any insurance company and only offers the above coverage as one option for eligible retirees and dependents.  All questions related to individual coverage, deductibles, co-pays or co-insurance will be the responsibility of the eligible retiree and or dependent and BCBS of Minnesota. 

 

Upon motion of Moldan and seconded by Westerman, to adopt the following resolution:

 

SPECIMEN 403(b) TAX DEFERRED ANNUITY PROGRAM

RESOLUTION TO PERMIT CONTRACT EXCHANGES

 

WHEREAS, Red Rock Central ISD #2884 has established a retirement plan (the ”Plan”) under Section 403(b) of the Internal Revenue Code of 1986, as amended (the “Code”);

WHEREAS, participants and beneficiaries under the Plan have been able to exchange contracts among various investment providers pursuant to Internal Revenue Service Revenue Ruling 90-24;

WHEREAS, the Internal Revenue Service has issued final regulations under Section 403(b) of the Code that would, in relevant part, require the Red Rock Central ISD #2884 to share information with those investment providers recognized under the Plan to ensure compliance with Section 403(b) of the Code and the regulations thereunder for any contract exchanges made among these investment providers as permitted under the Plan on or after September 25, 2007;

WHEREAS, the Internal Revenue Service’s final regulations under Section 403(b) of the Code require that, if the Plan permits exchanges among its recognized investment providers, Red Rock Central ISD #2884 must either identify investment providers approved to receive ongoing contributions under the plan or enter into a written agreement no later than January 1, 2009 with those investment providers receiving an exchange on or after September 25, 2007 and before January 1, 2009.  In situations where the investment provider is first approved by the Plan or enters into an information sharing agreement on or after January 1, 2009, the authorization or written agreement, as applicable, must be entered no later than the date of the first exchange into a 403(b) contract issued by such investment provider.

 

 

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BE IT RESOLVED THAT:  Effective November 10, 2008 the Board of Red Rock Central ISD #2884 (the “Board”) authorizes the Red Rock Central ISD #2884 to share information with investment providers receiving contract exchanges under

the Plan on or after September 25, 2007 and before January 1, 2009, to ensure compliance with Section 403(b) of the Code and the regulations thereunder;

BE IT FURTHER RESOLVED THAT:  the Board authorizes the Red Rock Central ISD #2884 to enter into an information sharing agreement no later than January 1, 2009 with investment providers receiving contract exchanges under the Plan on or after September 25, 2007, in accordance with the requirements of Section 403(b) of the Code and the regulations thereunder;

BE IT FURTHER RESOLVED THAT:  the Board authorizes the Red Rock Central ISD #2884 to enter into an information sharing agreement with any investment provider first receiving a contract exchange under the Plan after January 1, 2009 no later than at the time of the first such exchange.

 

Upon roll call vote being taken thereon, the following voted in favor thereof:  Myers, Westerman, Moldan, Rogotzke, Clarke, and Derickson;

And the following voted against the same:  None;

Kelsey was absent;

Whereupon said resolution, having received the affirmative votes of two-thirds of the members, was declared duly passed and adopted.

 

Upon motion of Clarke, seconded by Westerman and unanimously carried, to grant unpaid extended childcare leave to Darla Skarupa from November 21 through December 19, 2008.

 

The Board discussed setting up a time for the Superintendent’s evaluation meeting and Federal funding changes occurring next fiscal year.

 

Upon motion of Clarke, seconded by Westerman and unanimously carried, to adjourn at 8:38 p.m.

 

 

________________________________                    ______________________________

Alan J. Clarke, Clerk                                                Denise Clarke, Recorder