School Board Minutes

Red Rock Central District No. 2884

Monday, June 16, 2014

The regular monthly meeting of the Board of Education, District No. 2884, was held in the Board Room in Lamberton on Monday, June 16, 2014. Members present were: Clarke, Erickson, Kelsey, Rasmussen, Rogotzke and Stavnes. Absent: Bierl. Others in attendance: Superintendent Olson, Doreen Kronback, and Joe Dietl.

Chairman Rogotzke called the meeting to order at 7:30 p.m.

The Pledge of Allegiance was recited.

Upon motion of Rasmussen, seconded by Kelsey and unanimously carried, to approve the meeting Agenda, the May 20, 2014 Board Minutes and the Treasurer’s Report as presented.

Board Member Kelsey reported that two bids were received for the Auditorium sound system project. Meetings have been scheduled to discuss what the two bids covered since there was such a large discrepancy in pricing.

Superintendent Olson reported the following: School Board Election dates , Board Members Clark and Erickson’s terms are up; Kitchen project has been approved by the Health and Safety Program, materials will cost $28,000- $30,000, the project will take 7 – 9 weeks to complete; Brian Walker is doing some painting for the district; Bid for $117,000 was received for an elevator, the bid does not include structure work, will need a levy to pay for the project; Bus garage cement contract has been signed with an August 15 completion date, the steel roof bid of $8,000 for 1 ¼” rib steel was received, will need a contractor for installation; Basket hoist electrical work cost of approximately $1800.00; Scrap iron clean up day netted $460.00; Bus 96 was scrapped for $1190.00; Payment of Mr Runck’s insurance cost will continue as agreed upon; Poll for changing graduation date to Friday night was approved by students voting of 46 to 6 and parents 20 to 5, graduation date will be on July agenda; Start sending meeting time and agendas by email instead of sending hard copies; Need to replace or fix Snapper lawn mower, can trade for $4000.00 and presented an open enrollment letter to be sent to members of RRC district inviting them to an Open House of the Lamberton campus on July 8, 2014, Staff and Board members are encouraged to be available at the school to answer questions.

Upon motion of Clarke, seconded by Stavnes and unanimously carried, to approve all claims for payment in the amount of $163,021.05. Receipts were $546,789.78 and investments of $1,161,532.63 excluding payroll.

Upon motion of Clarke, seconded by Rasmussen and unanimously carried, to approve the resignations of John Croatt, Steph Johnson and Paige Pistulka and thank them for their years of service to the District.

Upon motion of Kelsey, seconded by Erickson and unanimously carried, to accept the first reading of the bullying policy change as presented, with formal action taken next month.

Upon motion of Clark, seconded by Erickson and unanimously carried, to approve the Literacy Plan for the 2014 – 2015 school year as prepared by Sheila Ryker.

Upon motion of Kelsey, seconded by Erickson and unanimously carried, to approve renewing membership in the MREA, membership fee is $1504.00.

Upon motion of Clarke, seconded by Kelsey, to adopt the resolution of General Obligation Aid Anticipation Certificates of Indebtedness in the amount of$418,600.00. Upon roll call vote being taken thereon, the following voted in favor thereof: Clarke, Erickson, Kelsey, Rasmussen, Rogotzke and Stavnes. And the following voted against the same: None. Absent: Bierl. Motion carried.

Upon motion of Erickson, seconded by Rasmussen and unanimously carried, to hire the auditing firm of Kinner & Company LTD to perform the school district audit for the 2013-2014 school year at a cost not exceed $14,650.00.

Upon motion of Kelsey, seconded by Stavnes and unanimously carried, to approve the Q-Comp Report for 2013-2014.

Upon motion of Clarke, seconded by Rasmussen and unanimously carried, to approve the Non Certified Contract Resolution. Upon vote, Clarke, Erickson, Kelsey, Rasmussen, and

Rogotzke voting in favor, Bierl absent and Stavnes abstained. Motion carried.

Upon motion of Stavnes, seconded by Clarke and unanimously carried, to approve a onetime donation of $2000.00 to the FCCLA to cover expenses for the national trip. $1500.00 for Advisor Deb Furth’s expenses and $500.00 for the FCCLA students expenses.

Upon motion of Clarke, seconded by Rasmussen and unanimously carried, to approve the Athletic Director contract with Bryce Pack at the present amount of $20,000.00 per year.

Upon motion of Clarke, seconded by Stavnes and unanimously carried, to approve the Preliminary 2014-2015 school year budget.

Discussed: Ash trees at the Athletic Field. Contacting U of M Entomologist for advice; Possibility that the District make a short term loan of up to $10,000.00 for the Auditorium Improvement Project to help cover expenses for the sound system until additional donations are received; Roofing concerns; Water dripping from a plugged air conditioner line in the auditorium; Monitoring potential water seepage in the Jeffers Building Library; working on demolition of the Jeffers Bus Garage and 7:30p.m. Board Meeting times during the summer months.

Upon motion of Clarke, seconded by Stavnes and unanimously carried to go into closed session at 8:54p.m.

Upon motion of Clarke, seconded by Rasmussen and unanimously carried, to come out of closed session at 9:17p.m.

Upon motion of Clarke, seconded by Stavnes and unanimously carried, to at adjourn at 9:18p.m.

The next board meeting will be held July 21, 2014 at 7:30p.m.

____________________________ ____________________________

Alan J. Clarke, Clerk Doreen Kronback, Recorder