School Board Minutes

Red Rock Central District No. 2884

Monday, May 15, 2006

 

The regular monthly meeting of the Board of Education, District No. 2884, was held in the Board Room in Lamberton on Monday, May 15, 2006.  Members present were:  Clarke, Derickson, Kelsey, Mattison, Moldan, Myers, and Westerman.  Superintendent Brennan, Principal Olson, Lead Teacher Riley, Jan Benedict, Joe Dietl, Craig Wetter, Denise Clarke, Arlyce Anderson and several students were also in attendance.

 

Chairman Derickson called the meeting to order at 8:30 p.m.

 

The Pledge of Allegiance was recited.

 

Upon motion of Moldan, seconded by Myers and unanimously carried, to approve the agenda, the minutes of the April 10, 2006 meeting, and the treasurer’s report.

 

Moldan reported on the Redwood County Collaberative.

 

Westerman reported on the Tri-County Joint Powers meeting.

 

A group of students under the direction of Arlyce Anderson presented an overview of their concerns related to second hand smoke in our environment.  They suggested that the Board think about making a policy that calls for no tobacco, drugs, or alcohol on all school grounds.

 

Lead Teacher Riley presented the following report:  The MCA Reading and Math Tests were given to grades 3, 4, and 5 from April 19-26.  The Kindergarteners and the 1st graders were given the DIBELS Tests during this same time.  DIBELS is a reading test to see if students can recognize the letters of the alphabet, checks their phonemic awareness, and their fluency.  NWEA testing for all students in grades 2-5 was done from May 1-12.  We participated in the statewide tornado drill on April 20th.  Kindergarten Roundup was April 24th.  There will be around 40 students starting Kindergarten in the fall.  Kindergarten graduation will be on May 30th.  Our annual spring concert was held on May 1st.  On May 16th a representative from the Zaner-Bloser Company will be coming to our school to present state handwriting awards to two of our students.  Several field trips have been taken this past school year.

 

Principal Olson reported the following:  Scheduling for next year is complete with minor modifications.  The music trip will be on May 24th with a visit to Chanhassen to see “West Side Story.”  The sophomore class will be attending a Careers Day at Marshall on May 17th.  Mrs. Furth had a successful trip to the State FCCLA Competition.  She has some teams who ended up as first alternates to the national competitions.  FFA state contests were held this month with many of the teams finishing very respectfully.  The Band and Choir had their solos and ensembles contest at Jackson and did very well.  The recognition plaque for the new building has been ordered.  Testing is complete for the year.  The System Accountability Meeting will be held on May 30th.  The Seniors’ last day of school is May 24th with commencement practice after a breakfast.  The awards assembly for students 7-11 will be after commencement practice on the 24th. 

 

                                                May 15, 2006 – Page 2

 

Upon motion of Clarke, seconded by Westerman and unanimously carried, to pay the claims in the amount of $133,608.70.  Receipts were $533,204.16.

 

Upon motion of Moldan and seconded by Myers to adopt the following resolution:

 

RESOLUTION DIRECTING THE ADMINISTRATION

TO MAKE RECOMMENDATIONS FOR REDUCTIONS

IN PROGRAMS AND POSITIONS AND REASONS

THEREFOR.

 

            WHEREAS, the financial condition of the school district dictates that the school board must reduce expenditures immediately, and

 

            WHEREAS, there has been a reduction in student enrollment, and,

 

            WHEREAS, this reduction in expenditure and decrease in student enrollment must include discontinuance of positions and discontinuance or curtailment of programs, and

 

            WHEREAS, a determination must be made as to which personnels’ contracts must be terminated and not renewed and which personnel may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions,

 

            BE IT RESOLVED, by the School Board of Independent School District No. 2884, as follows:

 

            That the School Board hereby directs the Superintendent of Schools and administration to consider the discontinuance of programs or positions to effectuate economies in the school district and reduce expenditures and, as a result of reduction in enrollment, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions.

Upon roll call vote being taken thereon, the following voted in favor thereof:  Myers, Kelsey, Westerman, Moldan, Mattison, Clarke, and Derickson;

And the following voted against the same:  None

Whereupon said resolution, having received the affirmative votes of two-thirds of the members, was declared duly passed and adopted.

 

 

 

 

 

 

 

                                                May 15, 2006 – Page 3

 

Member Kelsey introduced the following resolution and moved its adoption:

 

CONTINGENT RESOLUTION RELATING TO CHOOSING NOMINEES FOR ELECTION

TO THE SCHOOL BOARD AND CALLING

THE SCHOOL DISTIRCT PRIMARY ELECTION

 

BE IT RESOLVED by the School Board of Independent School District No. 2884, State of Minnesota, as follows:

 

  1.  It is necessary to elect four school board members at the 2006 general election.  If more than two candidates for a specified school board position file affidavits of candidacy, Minnesota Statutes, Section 205A.03 requires that nominees must be chosen at a primary election.  If a primary election is so required, the clerk shall include the names of the individuals who file affidavits of candidacy during the filing period on the primary election ballot as though they had been included by name in this resolution.

 

  1. The primary election is hereby called and directed to be held in conjunction with the state primary election on Tuesday, the 12th day of September, 2006.

 

  1. Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for this primary election are those polling places and precincts or parts of precincts located within the boundaries of the school district and which have been established by the cities, or towns located in whole or in part within the school district.  The voting hours at those polling places shall be the same as those for the state primary election.

 

  1. The clerk is hereby authorized and directed to cause written notice of said primary election to be provided to the county auditor of each county in which the school district is located, in whole or in part, at least forty-nine (49) days before the date of said primary election.  The notice shall include the date of said election and the office or offices to be voted on at said primary election.

 

The clerk is hereby authorized and directed to cause notice of said primary election to be posted at both schools of the district at least ten (10) days before the date of said primary election.

 

The clerk is hereby authorized and directed to cause a sample ballot to be posted at both schools of the district at least four (4) days before the date of said primary election and to cause a sample ballot to be posted in each polling place on election day.  The sample ballot shall not be printed on the same color paper as the official ballot.  The sample ballot for a polling place must reflect the offices, candidates, and rotation sequence on the ballots used in that polling place.

 

The clerk is hereby authorized and directed to cause notice of said primary election to be published in the official newspaper of the school district for two (2) consecutive weeks with the last publication being at least one (1) week before the date of said election.

 

                                                May 15, 2006 – Page 4

 

The notice of election so posted and published shall state the offices to be filled set forth in the form of ballot below, and shall include information concerning each established precinct and polling place.

 

  1. The clerk is authorized and directed to acquire and distribute such election materials and to take such other actions as may be necessary for the proper conduct of this primary election and generally to cooperate with state, city, township and county election authorities conducting the state primary and other elections on that date.  The clerk and members of the administration are authorized and directed to take such actions as may be necessary to coordinate this election with those other elections, including entering into agreements or understandings with appropriate municipal and county officials regarding preparation and distribution of ballots, election administration and cost sharing.

 

  1. The clerk is further authorized and directed to cooperate with the proper election officials to cause ballots to be prepared for use at said election in substantially the following form, with such changes in form, color and instructions as may be necessary to accommodate the use of an optical scan voting system.

 

In precincts using paper ballots, the ballots must be printed on buff colored paper.  On the back of all paper ballots shall be printed “OFFICIAL BALLOT,” the date of the election, and lines for the initials of two judges.  The printing shall be so placed as to be visible when the ballot is properly folded for deposit.

 

In precincts using an optical scan voting system, the ballots must be printed in black ink on white material, except that marks to be read by the automatic tabulating equipment may be printed in another color ink.  The name of the precinct and machine-readable identification must be printed on each ballot.  Voting instructions must be printed at the top of the ballot on each side that includes ballot information.  The instructions must include an illustration of the proper mark to be used to indicate a vote.  Lines for initials of at least two election judges must be printed on one side of the ballot so that the judges’ initials are visible when the ballots are enclosed in a secrecy sleeve.

 

  1. For paper ballot precincts, the name of each candidate for office at this election shall be rotated with the names of the other candidates for the same office so that the name of each candidate appears substantially an equal number of times at the top, at the bottom and at each intermediate place in the group of candidates for that office.

 

For optical scan precincts, the name of each candidate for office at this election shall be rotated with the names of the other candidates for the same office in the manner specified in Minnesota Statues, Section 206.61, subd. 5 and Minnesota Rule, part 8220.0825.

 

  1. If the school district will be contracting to print the ballots for this election, the clerk is hereby authorized and directed to prepare instructions to the printer for layout of the ballot.  Before a contract in excess of $1,000 is awarded for printing

May 15, 2006 – Page 5

 

ballots, the printer shall furnish, in accordance with Minnesota Statutes, Section 204D.04, a sufficient bond, letter of credit, or certified check acceptable to the clerk in an amount not less than $1,000 conditioned on printing the ballots in conformity with the Minnesota election law and the instructions delivered.  The clerk shall set the amount of the bond, letter of credit, or certified check in an amount equal to the value of the purchase.

 

  1. The individuals designated as judges for the state primary election shall act as election judges for this primary election at the various polling places and shall conduct said election in the manner described by law.  The election judges shall act as clerks of election, count the ballots cast and submit them to the school board for canvass in the manner provided for other school district elections.

 

  1. The provisions of this resolution shall only be effective if, as a result of filings, a primary election is required by law.

 

 

 

SCHOOL DISTRICT BALLOT

 

INDEPENDENT SCHOOL DISTRICT NO. 2884

RED ROCK CENTRAL

PRIMARY ELECTION

SEPTEMBER 12, 2006

 

Put an (X) in the square opposite the name of each candidate you wish to vote for.

 

SCHOOL BOARD MEMBER – PRECINCT 1

4-YEAR TERM

VOTE FOR ONE

______________________________________________________________________________

 

                     CANDIDATE 1

 

                     CANDIDATE 2

 

                     CANDIDATE 3

 

___________________________________________________________________________

 

                       

 

 

 

 

 

                                                May 15, 2006 – Page 6

 

INDEPENDENT SCHOOL DISTRICT NO. 2884

RED ROCK CENTRAL

PRIMARY ELECTION

SEPTEMBER 12, 2006

 

Put an (X) in the square opposite the name of each candidate you wish to vote for.

 

SCHOOL BOARD MEMBER – PRECINCT 1

2-YEAR TERM

VOTE FOR ONE

______________________________________________________________________________

 

                     CANDIDATE 1

 

                     CANDIDATE 2

 

                     CANDIDATE 3

 

___________________________________________________________________________

 

                       

 

 

 

SCHOOL DISTRICT BALLOT

 

INDEPENDENT SCHOOL DISTRICT NO. 2884

RED ROCK CENTRAL

PRIMARY ELECTION

SEPTEMBER 12, 2006

 

Put an (X) in the square opposite the name of each candidate you wish to vote for.

 

SCHOOL BOARD MEMBER – PRECINCT 2

4-YEAR TERM

VOTE FOR ONE

______________________________________________________________________________

 

                     CANDIDATE 1

 

                     CANDIDATE 2

 

                     CANDIDATE 3

 

 

                                    May 15, 2006 – Page 7

 

 

SCHOOL DISTRICT BALLOT

 

INDEPENDENT SCHOOL DISTRICT NO. 2884

RED ROCK CENTRAL

PRIMARY ELECTION

SEPTEMBER 12, 2006

 

Put an (X) in the square opposite the name of each candidate you wish to vote for.

 

SCHOOL BOARD MEMBER – PRECINCT 3

4-YEAR TERM

VOTE FOR ONE

______________________________________________________________________________

 

                     CANDIDATE 1

 

                     CANDIDATE 2

 

                     CANDIDATE 3

 

 

 

______________________________________________________________________________

 

 

 

 

The motion for adoption of the foregoing resolution was duly seconded by Member Westerman

And upon vote being taken thereon, the following voted in favor thereof:  Myers, Kelsey, Westerman, Moldan, Mattison, Clarke, and Derickson;

And the following voted against the same:   None

Whereupon the resolution, having received the affirmative votes of two-thirds of the members, was declared duly passed and adopted.

 

 

Discussion was held regarding the swimming pool.  The Board directed Superintendent Brennan to meet with City Manager Steve Flaig and come up with a description of the district’s land north of the swimming pool.

 

Upon motion of Clarke, seconded by Mattison and unanimously carried to approve the bid from Larson’s Home Furnishing for carpet in 2 rooms in the elementary for $2,725.92 plus $75 delivery, and the bid from Huls Construction for repair of the outside wall (hallway) in the elementary building for $6,000 (materials and labor).

 

                                    May 16, 2005 – Page 8

 

Upon motion of Kelsey, seconded by Myers and unanimously carried, to approve a potential of 46 members of the Senior Class for graduation.

 

Al Clarke and David Moldan will be handing out diplomas.

 

The Board looked over the recommended Wellness Policy, from the MSBA to meet federal guidelines, as written with the understanding that changes may take place before the Board meeting.

 

Upon motion of Clarke, seconded by Myers and unanimously carried, to approve the SWC Integration Revenue submission to the Minnesota Department of Education.

 

Discussion was held on the following:  A policy to make all school grounds tobacco, drug, and alcohol free, custodians helping in Jeffers, welding class, Q-Comp, and wind turbines.

 

Upon motion of Moldan, seconded by Westerman and unanimously approved to go into closed session at 9:59 p.m. for the purpose of discussing negotiations.

 

Upon motion of Moldan, seconded by Clarke and unanimously approved to return to the regular meeting at 10:40 p.m.

 

The meeting was declared adjourned by Chairman Derickson at 10:40 p.m.

 

 

____________________________________                        ________________________________

Alan J. Clarke, Clerk                                                  Denise Clarke, Recorder