School Board Minutes

Red Rock Central District 2884

Wednesday, April 22, 2015

The regular monthly meeting of the Board of Education, District No. 2884 was held in the Board Room in Lamberton on Wednesday April 22, 2015. Members present were: Bierl, Clarke, Hansen, Kelsey, Rasmussen, Rogotzke, and Stavnes. Others in attendance: Superintendent Olson, Phil Goetstouwers, Deb Altermatt and Doreen Kronback.

Chairman Rogotzke called the meeting to order at 7:00 p.m.

The Pledge of Allegiance was recited.

Upon motion of Kelsey, seconded by Stavnes, and unanimously carried to approve the Agenda, March 16, 2015 Board Minutes and Treasurer’s report as presented.

Kelsey reported that an application for a Grant from the US Bank for the Auditorium Project has been submitted.

Lead Teacher Altermatt reported the following: Welcomed Doreen Kronback to the substitute teacher list; 2015-2016 teacher assignments Grade 4 – Mrs. Smith and Mrs. Furth, Grade 3 – Mrs. Maras, Grade 2 – Mrs. Benedict and Mrs. Hewitt (1-2 hours Reading Specialist), Grade 1 – Miss Moll and Mrs. Flaig (1-2 hours of Reading Specialist), Kindergarten Mrs. Paplow and Mrs. Thompson, Mrs. Thompson will be 40% teacher, remaining time title for Kindergarten and music teacher on Tuesday, Wednesday, and Thursday for Grades 1, 2, and 3, Mrs. Fasher Kindergarten and Grade 4 Music first hour Monday and Friday remaining time in Lamberton, Concert May 4; Sara Arfsten has returned, children enjoyed Mr. Bartholomaus in her absence; 55 students participated in “Teeth Painting” of fluoride through the Des Moines Valley Health and Human Services of Jackson and Cottonwood counties; Lyceum “Joe the Trickstar” message was 5 point, Faith in Yourself, Persistence, Patience, Work Hard and Responsibility; Joe sent a letter complimenting the RRC Elementary staff and students for the good behavior and participation of the students at the lyceum; Pennies for Patients concluded with $671.65 collected recognizing Bailey Timm RRC’s Leukemia and Lymphoma Society Survivor; Testing schedule – Grades 3 & 4 MCA Reading April 21-24 and Math April 28 –May 1, Grades K – 2 NWEA May 5 -7 for Reading and Math, Grades 2 &4 NEWEA Science test – May 8 (date subject to change) and Grades K-2 FAST Test - May 11; Tornado drills held Wednesday and Thursday and Kindergarten Roundup is Monday, April 27 from 6:30 – 8:00 p.m. includes a program, meet teachers and snacks.

Principal Goetstouwers reported the following: MCA tests are underway for Grades 5 – 8; Softball team achieved Gold Academic status for the state; ACT Test is Tuesday, April 28 at Our Savior’s Church, ACT prep test last two Wednesday in Marshall; Check for $110.00 was received from South Point Federal, $10.00 is given to a school every time someone opens an account with South Point Federal and designates RRC as the recipient of the $10.00; Senior Class trip went well, with minor problems that were not caused by our students, was fun and eventful;

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FCCLA had one National Advancer team and two alternates, majority received gold, 2 silvers and 2 bronze, no one is going on to Nationals; Ninth grade Boys and Girls County Day was held April 7 in Redwood Falls, Sponsored by American Legions, day included a tour of the courthouse, jail and a mock trail; Grade 6 took a Field Trip to the shrine circus and Minnesota History Center, the trip was sponsored by the Fides Lodge; First Semester of next year’s schedule is complete, Grade 5 and 6 are being taught by Mrs. Shaner, Mr. Walker and Mr. Stevenson, grade 5 will travel as a whole amongst the 3 teachers and grade 6 will stay split in two sections, There is a change in LifeSmart’s requirements, and will add Psychology as an elective; Bloodmobile will be at the school on Friday; FFA State Convention is April 26 and 27, teams competing are General Livestock (2^nd at Regions), Soils, Fish & Wildlife, Poultry, Talent (second at Regions), four students on Soils Team will stay until Tuesday; Physics Class is attending the Twins game on Wednesday, April 29 and will apply what they have learned; May 7, college visits are planned for Grades 10 & 11 at MN State Mankato and South Central; May 8 is the Grades 9-12 Career Day at RRC Mrs. Karnitz received a grant to cover the cost of the day, and May 8, Grades 7 & 8 will touring Redwood Falls businesses Toro, Daktronics and Redwood Hospital.

Superintendent Olson reported on the following: The Tri County Collaborative Dissolution brought the district $6670.09 payback; Springfield, MN bus service has offered to purchase and run the bus service currently owned and run by the district, the board requested more information; The District has one van approaching 12 years old and should be replaced, a larger van would eliminate the need for multiple vans, van options will be explored; Request for a school board member to run for election to the Region 3 Committee, no interest; Met with Bollig Architectural Firm on plans for cold storage space; their bid for further work was approved later. Day Care option, Kaylee Davis has requested to lease a room for a Daycare in the Lamberton Building, need to further study requirements and room availability, and there has been a request to clean up the east boundary line by athletic fields, the trees and brush be trimmed along the boundary line.

Upon motion of Clarke, seconded by Hansen and unanimously carried, to approve all claims for payment in the amount of $169,080.19. Receipts were $821,550.23.

Upon motion of Rasmussen, seconded by Bierl and unanimously carried, to accept the resignations of Gordon Wille as Janitor, Sharon Schultz as Head Cook and Joy Younkin as Special Education Teacher and thank them for their years of service to the district.

Member Clarke introduced the following resolution and moved it adoption:

RESOLUTON FOR THE TRANSFER OF FUNDS

WHEREAS, Minnesota Laws 2001, First Special Session, Chapter 11, Article 5, Section 11 as amended by Laws 2013, Chapter 116, Article 7, Section 19 defines a process for Minnesota

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school districts to apply for and initiate a funds transfer pending approval of the Commissioner of the Minnesota Department of Education; and

WHEREAS, the School Board of Independent School District No.2884 has determined that a transfer of funds is necessary for the continued operation of the school district and such transfer will not diminish the instructional opportunities for the students of Independent School District No. 2884;

BE IT HEREBY RESOLVED, by the School Board of Independent School District No. 2884 that an application to the Commissioner of the Minnesota Department of Education be made to transfer $53,600.00 from the ECFE fund to the School Readiness fund and that such transfer be made immediately upon receiving approval from the Commissioner.

The motion for the adoption of the foregoing resolution was duly seconded by Member Hansen and upon vote being taken thereon,

the following voted in favor thereof: Kelsey, Clarke Stavnes, Hansen, Rasmussen, Bierl and Rogotzke

the following voted against the same: None

whereupon said resolution was declared duly passed and adopted.

Member Hansen introduced the following resolution and moved it adoption:

RESOLUTION FOR THE TRANSFER OF FUNDS

Whereas, Minnesota Laws 2001, First Special Session, Chapter, Article 5, Section 11 as amended by Laws 2013, Chapter 116, Article 7, Section 19 defines a process for Minnesota school districts to apply for and initiate a funds transfer pending approval of the Commissioner of the Minnesota Department of Education, and

WHEREAS, the School Board of Independent School District No. 2884 has determined that a transfer of funds is necessary for the continued operation of the school district and such transfer will not diminish the instructional opportunities for the students of Independent School District No. 2884.

BE IT HEREBY RESOLVED, by the School Board of Independent School District No. 2884 that a transfer is to be made of $58,960.00 from the Restricted Ed 04 fund to the Community Ed 04 fund.

The motion for the adoption of the foregoing resolution was duly seconded by Member Rasmussen and upon vote being taken thereon,

the following voted in favor thereof: Kelsey, Clarke, Stavnes, Hansen, Rasmussen, Bierl and Rogotzke

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the following voted against the same: None

whereupon said resolution was declared duly passed and adopted.

Upon motion of Clarke, seconded by Kelsey and unanimously carried, to approve the Health Insurance bid from the Southwest/West Central Service Cooperative.

Upon motion of Kelsey, seconded by Bierl and unanimously carried, to approve the bid from Crystal Glass Inc. of Worthington, MN in the amount of $1955.21 to replace the Wellness Center door.

Upon motion of Clarke, seconded by Kelsey and unanimously carried, to approve the Architectural Fee Proposal in the amount of $1300.00 for the Gym Storage Addition Preliminary Design Report from Bollig Inc. of Willmar, MN.

Upon motion of Clarke, seconded by Kelsey and unanimously carried, to acknowledge receipt of the letter of intent to negotiate from the RRC Staff, starting May 20, 2015 at 7:00 p.m.

Upon motion of Rasmussen, seconded by Hansen and unanimously carried, to set the May regular monthly meeting on Wednesday, May 20, 2015 at 7:30 p.m.

Principal Goetstouwers reported: Commencement will be held Friday, May 22, 2015 at 7:00 p.m., this year’s speaker is Mrs. Larson and there are 3 Valedictorians and presented information on a Teaching & Learning Collaborative, a K – 12 program that is being developed by the SW/WC Service Cooperative to analyze data that will help identify and prioritize teaching and learning needs. Sign up for the program is May 1. More information is needed before a commitment can be made by the district.

Future planning: Superintendent Olson presented information showing the projected enrollments out to 2019 – 2020. The projected enrollments estimate 37 fewer students at RRC in five years. Enrollment drives the budget and the decisions to be made need to be based on that budget. The projected Revenues and Expenditures with a projected 2% budget increase each year through 2019 - 2020 shows revenues declining, expenses increasing and fund balance declining steadily. Discussion included future extra-curricular activities, Career and Tech offerings, the continuation of the RRCNET project and the reduction of one school building. The pros and cons of one building were discussed. There are cost savings for the district if services are streamlined.

Upon motion of Stavnes, seconded by Hansen and unanimously carried, to adjourn at 9:20 p.m.

The next regular monthly meeting will held Wednesday, May 20, 2015 at 7:30 p.m.

________________________ __________________________

Alan J. Clarke, Clerk Doreen Kronback, Reporter